Lease Intake Coordinator (Real Estate)
Location: Anywhere in USA, CA
Job Type: contract
Company: The Select Group
Job Description Apply Now
LEASING INTAKE COORDINATOR (REAL ESTATE) – REMOTE PST/CST
The Select Group is supporting a Fortune 5 hyperscaler and technology company in the telecommunications industry that is seeking a Leasing Intake Coordinator to join their growing Leasing Asset Management team.
As a Leasing Intake Coordinator, you will manage incoming site opportunities and ensure they are properly logged and tracked within the intake pipeline. You will track and organize business development leads while supporting Strategic Negotiators throughout the early stages of the leasing process. In this role, you will handle large volumes of intake data, ensuring accuracy and completeness across internal systems. You will also coordinate documentation and help facilitate internal approval processes to keep opportunities moving forward.
This role focuses heavily on early-stage site pipeline management, helping ensure potential site opportunities are efficiently captured, organized, and advanced through the intake process while supporting the Leasing & Partnerships team in identifying and evaluating new site opportunities in a fully remote, long-term engagement.
What You’ll Bring:
- Real Estate / Leasing Industry Experience
- Recommended: 2–5+ years
- Knowledge of Real Estate terminology is important
- The candidate will interact with site deals, NDAs, landowners, legal reviews, and leasing documentation.
- Project Coordination / Operations Support
- Recommended 2–4+ years
- Candidate will track milestones, documentation, approvals, and internal processes.
- Skills needed:
- Project tracking
- Managing multiple workflows
- Coordinating cross-functional teams
- Documentation management
- Data Entry / Pipeline Management
- Recommended 2–3+ years experience
- Responsibilities include:
- Intake forms
- Pipeline tracking
- Data quality checks
- Maintaining internal systems
- Candidate should be detail and process oriented and comfortable with repetitive operational tasks
- Organizational Skills & High-Volume Work Management
- Recommended 2–4+ years experience
- Someone who is sharp, organized, responsive, and able to handle high volume intake in a fast paced environment
- Stakeholder Coordination / Communication:
- Recommended 1-3+ years experience
- You will coordinate with: Strategic Negotiators, Legal teams, Leasing team, External vendors
- Responsibilities include: facilitating meetings, coordinating NDAs, tracking approvals
- Project coordination / project management experience
- PMP certified or other certifications related to real estate / commercial lease management
- Quickbase
- Accord
- Skyvine
- Google Sheets
- Support Leasing and Partnership team operations, including team procedures that support the Strategic Negotiator role
- Document and maintain inbound business development leads for prospective site deals
- Standardize and maintain team documentation and organization using internal tools
- Facilitate meetings with cross-functional teams
- Manage the quarterly outreach process
- Maintain data accuracy and conduct regular data quality checks
- Issue and coordinate Non-Disclosure Agreements (NDA) with third party vendors
- Facilitate reviews with Legal partner team to draft Legal contracts and support iterations
- Submit requests for funding or spending approvals
- Project documentation to track progress against intended milestones
- Submit intake forms to engage Legal teams for review of documents; follow up with Legal team to ensure timely assignment of Legal reviewers
- Data entry and data maintenance in all internal tooling for early stage site
TSG is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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